Location: Eastern Ukraine, Donetsk and Luhansk oblasts, based 70% GCA (Slavyansk) – 10% NGCA (Stakhanov) + frequent visits to Kiev for coordination/donor meetings (20%)
Starting date: Immediately/according to availability
Duration: 18 months with the possibility of extension
People in Need (PIN) is a Czech Republic-based NGO working in the relief and development sectors. PIN opened its humanitarian response in Eastern Ukraine in early August 2014 and the programs have been rapidly expanding since then. Currently, PIN is a major humanitarian actor in Eastern Ukraine and continues to provide neutral and independent humanitarian assistance to conflict-affected people. So far PIN has implemented several of emergency food, NFI, shelter, protection, livelihoods and WASH interventions and supported more than 500 000 vulnerable IDPs, returnees and host communities.
The PIN representative office is located in Kyiv. PIN’s field office in Slavyansk functions as the main base for PIN’s humanitarian operations in the government-controlled area and supporting office for the PIN field office in Stakhanov (Luhansk NGCA). PIN works in urban and rural locations, providing assistance to IDPs and other conflict-affected populations within the Shelter/NFI, WASH, Food Security, Protection and Livelihoods sectors. Total volume of the current programs is 10 million USD funded by ECHO, OFDA, DFID, UNHCR and other donors. Since the outbreak of conflict in eastern Ukraine in the summer of 2014, PIN has devoted considerable efforts to meeting primary humanitarian needs, promoting stabilization and laying a foundation for future recovery and development. Currently, in the context of eastern Ukraine, PIN seeks to achieve a smooth transition - where possible - from emergency humanitarian assistance towards early and longer term recovery, stabilization and peacebuilding efforts in the region. Humanitarian aid will continue to be provided to the most vulnerable people affected by the conflict, notably along both sides of the contact line and in non-government controlled areas (NGCA).
For PIN’s activities in Ukraine, please see more at https://www.clovekvtisni.cz/en/humanitary-aid/country/ukraine.
Head of Programs (HoP) supervises all programs with the specific responsibility for development of recovery and development oriented program. HoP is responsible for defining programmatic strategies. Together with the Country Director, the Head of Programs represents PIN to donors and partners, ensuring that PIN is recognized for its field experience. Furthermore, the Head of Programs engages in medium and long-term planning and strategy activities (with special focus on the transition from the provision of humanitarian assistance to early and longer term recovery, stabilization and peacebuilding interventions), including formulation of new proposals, and ensures continuous quality improvement of programs and contributes to a positive working environment for program staff.
The Head of Programs reports directly to the Country Director who provides direction and general supervision. The Head of Programs serves as the line manager for Emergency Coordinator, Project/Program Managers and Technical Advisors, Grants & Reporting Manager, and works closely with the Head of Systems & Operations, Advocacy Manager and Desk Officer.
In coordination with the Country Director he/she attends meetings with donors, government partners, regional and local authorities, other agencies, clusters, coordination bodies etc.
SPECIFIC DUTIES AND RESPONSIBILITIES
Strategic planning and Senior Management:
- Assist the Country Director in the management of the country program and participate in senior management meetings and strategic decision making;
- Lead the program side of the development and roll-out of the Country Strategic Plan;
- Ensure that the overall program is designed, managed and implemented in conformity to People in Need’s policies, strategy and guidelines and appropriate to program needs
- Support the development of an organizational culture that reflects PIN’s values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up people to deliver outstanding.
Project and Program Implementation:
- Ensure effective operational management of PIN’s program through line management of Emergency Coordinator, Project/Program Managers, Technical Advisors, the Grants & Reporting team, and M&E Department;
- Provide overall technical support for the effective implementation of activities in all programing sectors, including control over budget expenditures, while ensuring that transparency and compliance to donor regulations are maintained at all levels;
- Ensure cross-cutting themes are mainstreamed, and the programs strategic plans are followed;
- Supervise timely and high quality reporting to donors and HQ;
- Make sure that project developed meets high standards in terms of design, implementation and M&E through proper Project Cycle Management;
- Undertake monitoring visits to program areas and provide feedback to managers and staff; act as primary focal point for donor field visits;
- Prepare program budgets collaboratively with program and finance staff;
- Track program expenditures through program review meetings using financial expenditure reports;
- Maintain an adequate Monitoring & Evaluation system to measure achievement and progress toward program goals and results and contribute to development of the Monitoring & Evaluation system;
- Support internal and external program/project evaluations as necessary and ensure the execution of baseline, periodic, and final evaluations as necessary;
- Track program status through internally developed M&E systems, through regular review meetings;
- Act as a primary focal point for and support coordination within the ACCESS Consortium
- Coordinate the overall funding processes. This includes support for developing funding strategies for future development in line with program strategies and country strategy; review and update program strategies as necessary;
- Actively contribute to development of new proposals, within existing PIN programs and in line with PIN country strategy and PIN Relief and Development Department strategy;
- Network among donors and key stakeholders to actively seek funding opportunities, help increase the quality of proposals, understand donor priorities and ensure coordination.
Learning and information sharing:
- Ensure that all programs properly retain program learning for future projects, and that all information is properly documented;
- Contribute to sharing of experiences, lessons learned, and good practice across sites and from other PIN country programs and promotion of learning from relevant best practices internally and externally;
- Contribute to information flows to and from field sites, including updates into and from Cluster, Coordination and other relevant meetings.
- Ensure that all official program documentation is properly stored and available for the future.
Human resources and capacity building:
- In consultation with the Country Director, plan HR needs, identify capacity building needs for senior staff and ensure sufficient human resources for the projects to meet its objectives;
- Ensure that PIN retains its capacity to respond to emergencies within its program areas and is responsible for managing any small-scale emergency responses within the program areas;
- Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
- Coaching, mentoring and other developmental opportunities;
- Ensure appropriate levels of technical assistance and capacity building is provided to local partners and that local partners are involved in capacity building and trainings organised by PIN or other organisations as relevant.
Representation & Communications & Networking:
- Ensure that PIN is well represented and visible in the donor community, among key partners, and within coordination fora, delegating as appropriate to program staff;
- Help establish, maintain, and improve active and regular working relationships with local authorities, donors, partner agencies including major institutional donors, and local and international NGO;
- Help PIN maintain its position within existing sectors and with its existing strengths especially with regards to field presence and regional expertise;
- Engage in advocacy and policy dialogues where appropriate, ensuring PIN represents the needs of its beneficiaries and based on its field experience in order to campaign for needed policies and donor commitments;
- Supervise project staff attending and participating in cluster, focusing on cluster in which PIN is co-lead;
- Maintain open dialogue with regional and local government;
- Support development of OCHA’s annual Humanitarian Response Plan by acting as PIN’s primary focal point with the clusters.